question on invoices

by TimM Wed Feb 12, 2014 9:28 pm

When you do your invoices for your jobs, do you break it down to the number of rooms/square foot, or do you just put carpet cleaning and the price?

by milspec6 Wed Feb 12, 2014 9:41 pm

I like to break it down into rooms, halls, and stairs. Not so much for the customer, but to help me remember the job for the next time that they may call me. Being able to pull up the details before a second cleaning really helps me prepare for the job.

I also add a note stapled to the copy of the invoice listing length of hose runs and any other tidbit of information that I feel might be useful.

by Davey Cracker Wed Feb 12, 2014 11:08 pm

TimM wrote:When you do your invoices for your jobs, do you break it down to the number of rooms/square foot, or do you just put carpet cleaning and the price?

My invoices are pre printed, to easily do all of the above. wink

by georgegregor Thu Feb 13, 2014 1:34 am

Domestic jobs. My accounting software pre prints Carpet Steam Cleaning I just add the price.
Commercial jobsI have to break them down. Usually say Level 18, the tenants name and the sqm. and price agreed per sqm.

by Ryan S Thu Feb 13, 2014 6:42 am

I do a small break down of total sq ft. Add other information as needed. I do not write problem areas on the invoice, I go over that in person during the walk through. Also if it's a rental, some of these companies will use it to screw the tenant. I know some who write a novel on the invoice.

by Matt; My carpet cleaner Thu Feb 13, 2014 11:36 am

Good question. I list the areas, and note any special conditions like, hvy soiling, traffic wear, burns, bleach spots...
- I do this in case there is any question of what was done(or missed a room), why didn't that spot come out or why does this area look this way.
- if any area is listed...I cleaned it.
- "No, I did not cause that bleach spot..."
Covers myself; yet have never had an issue.

by Pro Touch Thu Feb 13, 2014 2:30 pm

I list number of areas cleaned plus stairs, closets or halls and any discounted or no charge items on residential. Commercial I will list or not list the sq ft on the invoice as the client requests.

by TimM Thu Feb 13, 2014 3:25 pm

Thanks for the input guys. I have been using QuickBooks online for many years now and I am trying out a new program and I am having to get everything set up and I am trying to decide if I want to break it all down on the invoice or not. I do have a few of my property managers tell me they needed it broken down so I might just do it that way for all of them.

by Floorguy Thu Feb 13, 2014 4:43 pm

i just have the drop down for prices...as thats the way QB likes it....and i hated it to begin with....now not so much

but yea break down the rooms, on commercial not so much...just a total

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